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Poorly documented member withdrawals a risky move

Poorly documented member withdrawals a risky move

Australian bills and coins
Reporter
08 October 2018

SMSF practitioners implementing strategies around the allocation of member benefit payments have been reminded on the importance of documenting these strategies in minimising any litigation risk.

With the transfer balance cap and transfer balance account now bedded down, Topdocs technical services manager Brett Davis said that many SMSF practitioners are now focusing on strategies surrounding the taxation and estate planning implications of member benefit payment allocations.

“It’s not uncommon for SMSF members to have multiple pension accounts that isolate differing tax components, or to have an accumulation account receiving contributions or required by compliance with the TBC provisions that came into effect 1 July 2017,” said Mr Davis.

“The challenge for accountants and advisers is how member withdrawals are allocated across the member accounts given the various outcomes that result. Each client will be different so it’s not just a one size fits all approach.”

For example, members who have fully utilised their $1.6 million transfer balance cap, he said, may be trying to maximise the amount held in pension phase to increase the exempt current pension income (ECPI) percentage and reduce tax paid by the fund.

“In this scenario it may be beneficial to first withdraw the minimum amount from each of the pension accounts, followed by withdrawing amounts in excess of the required minimums as lump sum payments from the accumulation account, effectively increasing the ECPI percentage and reducing the tax payable by the fund,” he said.

“If the member does not have an accumulation account, but has multiple pensions, then it may be more beneficial to ensure that amounts above the minimum pension payments required are withdrawn from the account with the highest taxable component, especially where adult children beneficiaries have been nominated.”

In some situations, it may be beneficial to classify excess withdrawals as a commutation from the pension account with the highest taxable component to the accumulation account, prior to a lump sum being taken, said Mr Davis. This is because a debit to the transfer balance cap is achieved where amounts are commuted from the retirement phase pension accounts back to accumulation, he explained.

“This strategy will effectively reduce the TBA leaving room for additional contributions and potential use of the bring forward provisions to commence a new pension up to the TBC,” he said.

However, accountants and advisers need to mitigate risk to their firm in the implementation of these allocation strategies, he warned, by having documentation prepared confirming that the “member has instructed the trustee to allocate their withdrawals in a particular way”.

“This documentation will not only confirm the allocations have been made at the direction of the member, but will also provide the auditor with confirmation that the transactions being reviewed are in line with the members instructions and have been recorded correctly,” he said

Documenting these strategies also helps ensure that the allocations are effective and that the member’s desired taxation and estate planning outcomes will be met.

“Failure to document these decisions in such a manner could result in litigation risk for the accountant or adviser if allocation decisions result in adverse outcomes for the members or beneficiaries,” he cautioned.

Lawyer Joseph Cheung from DBA Lawyers agreed that practitioners who are planning to implement a strategy for clients so that amounts above the pension minimum are paid as a lump sum from the member’s accumulation interest or as a partial commutation of the account based pension (ABP), need to document these strategies beforehand.

“It is unlikely that the ATO would accept documentation that applies a strategy retrospectively,” he warned.

“In relation to the partial commutation of pensions, the ATO’s view, as expressed in TR 2013/5, is that the member must consciously exercise their right to exchange something less than their full entitlement to receive future pension payments for an entitlement to be paid a lump sum.”

Where no documentation exists either before or at the time of payment, Mr Cheung said, it is hard to prove that the member consciously exercised their right.

“The ATO could decide that there was no partial commutation and that the amount was just paid as a pension payment in excess of the relevant ABP minimums. Accordingly, any strategy involving a partial commutation should be documented prior to the time of payment,” he explained.

“Similarly, where the payments are allocated and the strategy documented ‘after the fact’, the ATO might take the view that the payments did not come from an accumulation interest as it could not be proven that this was the parties’ intention at the time of payment, and it was not a valid partial commutation.”

The ATO could then treat the payment as a pension payment in excess of the relevant ABP minimum, he warned.

“A conservative approach is to have relevant documentation completed and signed before the payment of the amounts in excess of the ABP minimum payment,” he said.

Poorly documented member withdrawals a risky move
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